A status report addresses the most important concern a lender has at the time  of lending money - the ability of a borrower to repay. Gone are the days when this could be assured to an extent by brute force. Nor can decisions be based on a hunch - an unfounded feeling that it will be repaid.

The  borrower may be honest,  hardworking  and  conscientious. However, circumstances beyond his control may force him to renege on his loan repayments. To protect oneself, it is important to analyze the ability of a borrower to repay and evaluate the safeguards available. This is what the status report  attempts to do. It discusses all the crucial aspects of a loan and concludes on the creditworthiness of the borrower. This eliminates to a great extent any uncertainty and gives enough information for a crucial  decision to be made. We have often come across persons speak glibly of leverage and profitability without any idea about  the borrower's cash flow or debt service capacity.

Lending  is  a  very  serious business
A decision to lend based on incomplete data will invariably lead to losses and can result, as has happened, in the financial ruin of the lender. This is where the status report assumes importance. It analyses the borrower and environment within which he operates and recommends whether a loan should be extended. The need for such an analysis is not restricted only to disbursal of loans. A manufacturer may need to know the creditworthiness of a supplier in order to be assured of his raw materials and of a customer to be certain that his debt would be repaid. Status reports are, therefore, required at all levels of corporate activity. It must be acknowledged that a status report does not make a loan safe. What  it does is to bring into the readers' notice the strengths and weaknesses of loan and thus affords a sound foundation for a logical reason to be arrived at. 

Concept To Know Client
The lender must know everything about the person to whom he lends money - even the minutest details - as the fate of the loan extended may depend upon it.

The Cost Of Credit
The cost of a bad credit is loss. This does not mean that one should not lend  if  it runs a risk. If that is so, no loans would  ever  be  made. There is always an element of risk in every loan. However, considering the cost of credit the basis or reason for a loan must not be based solely on :

* the income that the loan will yield over the period of the loan
* the belief that the purpose of the loan is commendable
* the fact that the company is known to the bank for many years.

These are not credit reasons, these are marketing  reasons. Considering the cost of credit, loans should be advanced only after a detailed status analysis  has been done, and it is reasonable  to believe  that  the company/individual to whom the loan has been made can repay it.

Fact Verification
It is imperative that statements made by the client are verified. The normal types of verification that are done are:

bank checking's - the opinion of the bank where the borrower is  known and the dealings the prospective borrower has had with it.
trade checking's - the person's standing among his peers (according to them) and his reputation
customer checks - the opinion customers of the  prospective borrower have on him,
on-site visits - to verify that the assets actually exist,
verification of any other statement that could possibly be incorrect.

These verifications are important as it is on the basis of information gathered that the decision to lend is taken. If the statements made are incorrect the loan may not be repaid and the security may be inadequate.

Structure & Ownership
The structure of a company and its ownership are of vital importance in a credit decision. The status report must state the ownership of a company and the companies that make the group and their relationship with each other. If the owner of the company has to depend on the income from the company to meet his debt or other payments, it is unlikely that he would restrict his dividends. Furthermore, he may, in some other manner, by increasing his own remuneration or by making the company paying his personal expenditure, drain money from the company. This can endanger the credit. If a company is owned by a family, it can also be managed by members of that family. Persons in positions of power may be there not due to their executive ability but due to they being members of the family (nepotism). This can over a period, damage the company.

A bad management can be totally disruptive. The project may be excellent, the ideas may be superb, but an ineffective management may destroy the project and bring it to doom. Similarly, a good management can bring a company back on the  road  to prosperity from the brink of disaster by innovative strategy, aggressive marketing and cost cutting. In short, the management of a company plays a vital role in the performance of a company, and a status report that does not examine the human aspect is incomplete.

Tool For Decision Making
The status report is a very powerful tool in the process of decision - making and will minimise loan losses. It must however, be remembered that a status report cannot make a bad loan good. For that matter, no report can. It can only highlight all the risks associated with the loan. 

The function and importance of credit reporting agencies
The principal purpose of credit reporting agency is the protection of industry and commerce against unnecessary losses. On the other hand, positive commercial information induces the inquirer either to continue an existing business relationship or to initiate new business. Viewed in this way, credit reporting agencies play a vital role in the development of trade and commerce. The need to obtain information on the reliability and financial status of a business partner prior to a transaction being finalised or their investigation of an existing business relationship is as old trade itself.

Eliminating Risks Through Proper Information
Times have changed but the need to verify the credit standing of a business partner is as important as never before. The number of business has increased tremendously. Furthermore, the growing mobility of the business community as well as the rapid expansion of trade beyond regional boundaries render today's business less transparent.  Also, traditional methods of payment are undergoing rapid change. This climate of increased uncertainty obliges today's decision maker to obtain timely and qualitative data on his business partner.

The Function Of Credit Reporting Agencies
By the middle of the last century, updated lists of insolvent firms or owners of bounced checks were published regularly in trade journals. This development led to the formation of credit reporting agencies. Such companies have been serving industry and trade ever since by providing early warning signals on trouble ahead. In the course of their customary investigations, credit reporting agencies pay attention to the financial aspects and the payment record of a subject under review.  Moreover, regular personal interviews are conducted to obtain in-depth qualitative information. The  resulting report becomes an important instrument to judge the credit worthiness of a company.

Commercial Credit Reports Promote Economic Growth
Very often, this vital function goes unnoticed. Credit reports enhance new business on national and international levels. Experience shows that credit reports can be instrumental in building long-term business relationships. For this very reason, questioning by a credit report should not be regarded as painful intrusion in a company's affairs. Rather, it should be viewed as an opportunity for positive public relations.  Moreover, an experienced entrepreneur knows too well that refusing to cooperate may be judged negatively by the user of a  credit report.

In  summary, credit reporting organisations have become a vital element in today's landscape of industry and trade. Our product has become an indispensable tool in corporate decision making. We are proud of  this role and contribution which is the result of mutual effort and good will of the parties involved.


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